Four Key Factors in Securing Stored Data
August 25, 2015
There is no way to truly guarantee the safety of your organization’s digital information, other than storing all your business records on a PC hidden in a broom closet while disconnected from the internet. Since this is not practical, it’s essential to be both cautious and proactive in keeping your data secure. Based on our 14 years of experience at ITS, here are the four most fundamental security measures:
- Passwords are a basic starting point in digital security. If remembering passwords is a challenge, try establishing a naming convention, with just part of the password changing in association with what is being accessed.
- Access control management is also vital: be certain you know who has access to specific data or programs at any given time. This includes not only the secrecy of login credentials but also physical security, such as keeping servers and network cabling in locked cabinets with restricted access.
- Encryption refers to encoding your sensitive data, so if information is intercepted, the intercepting party will not be able to decipher its content. One way data can be encrypted is by using specific software, to which all qualified parties have access. An additional layer of encryption can be added by storing sensitive data in a cloud service which stores all sensitive information as such.
- A professional IT assessment is perhaps the most essential step you can take proactively to attain foolproof security and peace of mind. IT firms are aware of the latest developments across a broad range of applications. An assessment from the pros can identify any potential weaknesses in your storage strategies, and make sure your resources are being used for maximum efficacy. The firm can then prescribe ways to stay ahead of the game in keeping your sensitive information safe.
By exercising good sense and caution in your company’s own handling of data security, and adding a professional assessment from an IT firm such as ITS, you can be confident that your sensitive information is being handled responsibly and safely.
Thanks for reading,
Rob Connary, President - COO
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